The Audit Bureau of Circulation (ABC) is continuing to conduct indiscriminate audit screenings of agency sold subscription orders and has become more stringent in demanding proof of payment on subscriptions orders. Print Screens alone are no longer sufficient. ABC requires you to have available all information on file for 2 years and readily available. The following information must be provided within 3-5 working days:

1-	Original Orders. The order for each subscription must be documented in the following way: 
a.	For a direct mail order; an order card completed by the subscriber
b.	For a telephone order
i.	    order info (print screen of order information is ok)
ii.	    a copy of the script
iii.   pricing sheet (list of magazines sold on the order with prices, screen shot is fine once again)
c.	For Internet Orders; a copy of the offer or the Web Site URL.

2-	Payment Record. Record of payment or cancellation received, including the date, amount, method of payment, issues purchased, payment invoice returned or other available information

3-	Verification of Payment. Bank deposit information or credit card processing report.  Payment history alone is not sufficient.
a.	For cash, a copy of the cash transaction receipt.
b.	For checks, all of the following info is required: a copy of the check, daily batch report, deposit summary, and bank confirmation of deposit by the agency
c.	For third party credit card transfer
i.	First AND Last 4 digits of credit card number and expiration date
ii. Daily batch report, deposit summary, and bank confirmation of deposit by the agency. Just system print screens of orders or payments will NOT be accepted, original documentation is required.
iii. Credit Card Processor reports i.e. Payment tech, Paypal, etc.

4-	Program description and classification - Individual, Public Place, Partnership, Club Membership.

Remember, ABC Audits are requirements in the industry. If you have any questions or problems, please email agent support. A prompt response would be greatly appreciated. The quickest way to process these audits is for you to fax all necessary documents to 718-228-7213. If you can not fax, please scan & email to us at support@MyClearingHouse.com.

After you have finished reviewing this document, please sign and date below and fax the signed sheet back to us with your company name on it.

_________________________________________________       ____________________     
Company Name								  Date

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Printed Name                                                                       Signature